Executive Meeting – November 2015

BIA

EXECUTIVE MEETING

MONDAY NOVEMBER 2ND, 2015

5:30 p.m. BIA OFFICE

Present: Vice Chair, Shelley Cumberland, Treasurer Adeana McQuaig, Sam Laurin, Karen Thompson, Cindy Wolfe, Council Representative Bill Ewing,

Member: Bobby Bedard

BIA Coordinator: Grace McDonough,

Regrets: Chairperson Riley Hatherall

Call to order 5:30pm

Declaration of Pecuniary Interest or Conflict of Interest: None

Confirmation of the Agenda: Additions Deletions, or Amendments:

Addition: New Business item 4 (e) Grants & Donations

Review and Approval of Last Executive Minutes:

That the minutes dated October 5, 2015 be approved as read.

Moved by Sam Laurin

Seconded by Cindy Wolfe Carried


Business arising from the Minutes: None

Reports

Financial Report:

Proposed budget 2016, deferred to December 7th, 2015.

Action: Coordinator to present breakdown of Antiquefest Budget

Co-ordinator’s Report:

None

In Camera

Resolution that the Morrisburg DBIA Board of Management move In Camera to discuss matters pertaining to personal matters about identifiable individuals including a board employee or a proposed or pending legal matter.

Moved by Sam Laurin

Seconded by Cindy Wolfe Carried

Resolution that the Morrisburg DBIA Board of Management reconvene and authorize staff to proceed as directed.

Moved by Sam Laurin

Seconded by Cindy Wolfe Carried

Resolution that the MDBIA Coordinator act as directed by the Board of Management.

Moved by Sam Laurin

Seconded by Adeana McQuaig Carried

Old Business

  1. Garbage Cans and Garbage pick up at the East Promenade.

Pick up will continue – Resolved.

  1. Members Survey – to be delivered the 1st week of November.

  2. South Dundas Night at the Races – BIA will take 1 full page ad and 6 members of DBIA will attend the event.

  3. Christmas promotions – activities at plaza on Dec. 5th, draw of 15 – 15lb turkey, ballots to businesses by Dec 1st – draw December 15th.

  4. Additional levy on businesses in plazas to cover costs of snow removal and sidewalk clearing. Action: letter to be drafted and sent to all businesses to be forwarded to council, delegation request to be made and further action taken as the members deem necessary.

New Business:

  1. Morrisburg DBIA is participating in the Yellow Pages – Shop the Neighbourhood Campaign on November 28th, 2015. No cost to our members to register, link on website.

  1. Chamber of Commerce Trade Show, November 8th– sponsor needed for Prostate Cancer Awareness booth. Action: Bill’s Towing and Recovery will sponsor the booth.

  1. New Board of Management Members. Action: board to invite prospective candidates to next BOM meeting December 7th, 2015.

Resolution to move the time of the monthly BOM meetings form 6:00pm to 5:00pm.

Moved by Sam Laurin

Seconded by Adeana McQuaig Carried

  1. The 2016 Annual General Meeting will be held on Monday February 1st, location to be announced.

  1. Coordinator will prepare and have signed by the Chair the request for donations in kind from the Municipality of South Dundas and submit requests by November 30th, 2015.

Adjournment

Motion to adjourn

Motion by Sam Laurin

Seconded by Cindy Wolfe Carried

NEXT MEETING: Next meeting will be December 7th, 2015, 5:00pm at the BIA office, 99 Main Street, Morrisburg, everyone is welcome.